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* Section 1:Preparing Manuscripts for Submission

A. General format

We publish the following types of articles: regular research articles, brief notes, review articles, and bibliographic reviews. Our upper limit is approximately sixty-five typescript pages, including notes, though in special cases we will accept longer pieces. The "Brief Note" division accepts only short articles. We do not publish short reviews of books received, only review articles that offer new research and address a broad field. We occasionally print complex tables, maps, and illustrations to accompany an article. (Illustration policy: Asia Major can accept any reasonable number of illustrations, including graphs, maps, charts and photographs. We prefer that graphs and maps be "line-art" only, that is solid black (or red) color throughout, without computerized pseudo-grey scale or pseudo-tints. They should be on good white paper and contain no markups by colored felt pen or any sort of pencil. Maps should not have overly complex symbols (e.g., double- or triple-dotted lines, etc.). We easily can take the author's simplex border-area line-art and supply our own legends and symbols over it. Photos should be glossy positives; they can be b&w or color. A xerox may be submitted as an illustration if it is the only convenient way to supply it, and if the image xeroxed is a strong b&w image; usually, e.g., pages of Chinese traditional books with wood-block illustrations or text pages. Asia Major will scan all such items, usually at 600 dpi. For a sample of the quality level of such illustrations, see vol.8, part 2, 1995. If an illustration is of a very fine and complex image and would require that, instead of our scanning, it be rephotographed at the printer's, or scanned by them on a professional high-level scanner and then stripped into the plate, an extra fee may in some cases be assessed. Asia Major does not provide tipped-in glossy pages to hold our illustrations; they are carried on our regular text-sheets. We have not yet made color illustrations, but may consider such in special circumstances.)

Please submit your manuscript as an e-mail attachment to: amajor@mail.ihp.sinica.edu.tw. If you choose instead to submit your manuscript as hardcopy, please submit in triplicate. All text, including the footnotes, must be double-spaced, and all four margins should be at least one inch.

Articles can have up to two levels of section; do not number section headings, but give them titles. Asia Major may modify such formats for purposes of good page layout and typesetting requirements. We do not use tables of contents or bibliographies of works cited, only a "List of Abbreviations" for short (usually acronymic) abbreviations used in the footnotes of an article, where any abbreviations are used.

B. Transliteration

1. Chinese

We require the use of Pinyin system for the transliteration of Chinese words.

2. Japanese

The Hepburn system is to be used for Japanese.

3. Other languages

Please use the systems listed in the Harvard Journal of Asiatic Studies for Russian, Korean, Mongolian, Tibetan and Manchu.

C. Non-roman scripts

Many non-Roman scripts can be accommodated, but unlike the previous Asia Major series, we do not expect to present extremely long non-English extracts. Instead authors are urged to cite carefully the relevant pages of published sources. Naturally, non-English extracts will be printed when the discussion makes it necessary, or when an important source is unavailable.

For Chinese, Korean, and Japanese in particular please enter the needed characters directly in the text at the appropriate place; there will be no glossaries. Chinese characters must be in the traditional, full form.

One need not supply characters for place names, classic texts, dynasties, and persons, etc. that are universally known (Book of Documents, Tang dynasty, Nanjing). One should supply characters only at the first use of a term, unless it has appeared earlier only in the notes, or to avoid ambiguity. (Book titles in Russian, Greek, Arabic, Manchu, and other languages will be done in transliteration only.)

Exclude your name and affiliations from the title page, and if possible insure that they are not apparent elsewhere in the article; this is a blind submission.

We do not expect all matters of style to be met in the submitted text. However, solid conformity with Asia Major style will certainly speed publication of your article if accepted. Upon acceptance, the author is required to bring some or all stylistic points into conformity.

Submissions are to be sent as an e-mail attachment to:amajor@mail.ihp.sinica.edu.tw

If you prefer to submit your manuscript as hard-copy, please sent to:

Editor, Asia Major
Institute of History and Philology
Academia Sinica Nankang 11529, Taipei
E-mail: amajor@mail.ihp.sinica.edu.tw
Fax: 886-2-2786-8834

* Section 2: Preparing Your Manuscript After It Has Been Accepted


This section discusses the criteria for accepted articles; authors, if they choose, may prepare according to our criteria ahead of time.

A. Wordprocessing

1. Footnoting:

  • Use your usual method of automated footnotes or endnotes. Also, note that Word’s auto-footnote or endnote process places a single space before you begin typing your note. Please preserve that format. All notes, as seen at bottom of page, or at end of article, should show just the one space following the footnote number. Nothing else but the space: no tab, or period, etc.
  • Please do not leave citational data ambiguous about which number represents a “juan”, which one a “ce”, a western-bound style of “volume”, or page number, etc. If you think your footnotes need explaining, write a brief description of what the series of numbers stand for.

2. For all text, both body and notes, use only the following formatting or styles:

  • curly apostrophes, and double and single quotation marks
  • page numbering
  • double spacing
  • tab to begin each paragraph
  • ASCII extended characters for umlauts, macrons, & French accents
  • only one standard font and one font size throughout,
  • one method of making emphasized text: either the italicization (oblique, etc.) or underlining

3. Please do not do the following: 

  • insert tabs for the purpose of spacing or margins, nor use a string of spaces for that or any purpose.
  • put spaces in between any two Chinese or Japanese characters, but do have the normal, single space before and after any string of characters.
  • type any extra spaces surrounding punctuation marks (including footnotes, endnotes or superscripts)
  • bold, strikeout, all-caps, superscript, etc. (auto-footnoting's superscript numbers are OK.)
  • margin changes for extracts: use a simple indent for the extract.
  • auto-hyphenation or justified text. We prefer ragged right text without hyphenation.

4. Do the following: 

  • Double-space everything: extracts, notes, appendixes, captions, etc.
  • place a single line of text stating the name of any new section, and also indicate if it is first, second, or third level of sectioning.
  • place a single line of text stating “Prose extract” or “verse extract” or “list” (any sort of list of points, usually more than 2 or 3) wherever such an element begins, and do so for all of them. Later, add a line saying “end” when each such element is finished.
  • Use a unique symbol (e.g. %%, or #) to take the place of any letter with a diacritic mark that you cannot produce on your system. Provide a list explaining what the symbols you use stand for.

5. Tables and special elements

  • Please use Word’s standard tool for making tables. Do not used auto-footnoting inside tables; refer to those notes separately (e.g., “A, B, C...”, or “ * ** ”, etc. and keep notes to bare minimum). Do not use complex formatting inside tables.
  • If your article contain figures, photos, maps, or any sort of graphics, make sure that any required permissions are being secured.
  • Please make sure that charts and images are clear. Carefully cite the source and content of the image. Please note in text where image is to be inserted. E.g..

6.Chinese and Japanese Characters

  • Make sure that all the Chinese and Japanese kanji (kana, etc) are entered, and footnotes are complete, all needed accents (e.g., Lü¸, nü, Tomō, or Tomoo, etc.) are marked. We do not, however, want the characters for names of publishers inside citations, except in rare cases where the discussion warrants it.

Make electronic copies of your file—to be retained as emergency backups

* Section 3: General Stylistic Points


In general, please follow Chicago Style (see the published manuals produced by Chicago University Press). Use Webster's New International Dictionary, Second or Third edition for spelling (please follow U.S. spellings). Use double quote marks for citations and special expressions; single quote marks are used only for quotations within quotations.

A. Dates

Chinese-style dates should be written in roughly the following style: "reign year, xx lunar month, xx day." Do not mix two or more styles, or mix Chinese with Western dating in any one reference; if both are desired, set them apart by parentheses. The western form follows the example: "January 15, 1986." Do not use apostrophes in, e.g. "the 1950s." The indicators BC and AD both come after the year, and do not take periods

Do not use short forms; we prefer long, written-out forms and the use of general Western-style references to centuries (e.g., "beginning in the late-fifteenth century") rather than constant references to dynasty names and reign names (unless the discussion warrants it).

B. Reign names

Reign names are not italicized. They should not be used as descriptions of time periods (rather say, "in the first quarter of the century," or "in the 1850s"), nor should they be used as the personal names of emperors ("Emperor Shunzhi").

C. Official titles and offices

Names of bureaucratic titles ("chief minister," "president of..," "general," "shangshu ling," etc.) in both translated and transliterated forms are uncapitalized, and in transliterated form only are they underscored (italicized). This applies all across the spectrum, including all words for royal and non-royal titles ("emperor," "heir-apparent," "lord," "woman," etc.). (See Chicago Manual of Style.)

The names of the offices, implying in many cases a physical place where people met, or a usual group or activity (e.g., "the Palace Army," the "Board of Rites," "Hubu," etc.) are capitalized and unitalicized, in both translated and transliterated forms. 

D. Weights and measures

Do not mention Asian weights and measures without supplying a conversion into U.S./British or metric equivalents. One need not even refer to the Asian term at all, if it is not important to the discussion: just use the western equivalent.

* Section 4: Citation and Documentation

A. Abbreviations

The author may insert, when necessary, a short list of abbreviations at the end of an article. The list should contain acronymic abbreviations for important sources and research compendia used frequently in the footnotes. Example:


QTW Quan Tangwen
QTS Quan Tang shi
DMB Dictionary of Ming Biography

Well-known modern journals shown in the following list need never be cited in full, nor included in any list of abbreviations. Other journals will need a full citation at their first mention, including non-roman characters.  

AM Asia Major
AO Archiv Orientalni
AOASH Acta Orientalia Academiae Scientiarum Hungaricae
BEFEO Bulletin de l'École française d'Extrême-Orient
BMFEA Bulletin of the Museum of Far Eastern Antiquities
BSOAS Bulletin of the School of Oriental and African Studies
CAJ Central Asiatic Journal
QHXB Tsing Hua Journal
ZYYY Bulletin of the Institute of History and Philology (Academia Sinica)
FEQ Far Eastern Quarterly
HJAS Harvard Journal of Asiatic Studies
JA Journal asiatique
JAOS Journal of the American Oriental Society
JAS Journal of Asian Studies
JRAS Journal of the Royal Asiatic Society
KG Kaogu
LSYJ Lishi yanjiu
MCB Melanges chinois et bouddhiques
MN Monumenta Nipponica
MS Monumenta Serica
MTB Memoirs of the Research Department of Toyo Bunko
OE Oriens Extremus
SR Shirin
SZ Shigaku zasshi
TASJ Transactions of the Asiatic Society of Japan
THGH Tôhô gakuhô
TP T'oung pao
TS Tôhô shûkyô
TSK Tôyôshi kenkyû
TYGH (Kyoto) or (Tokyo) Tôyô gakuhô
WSZ Wen shi zhe
WSZXB Wen shi zhe xue bao
WW Wen wu
YJXB Yenching Journal of Chinese Studies
ZDMG Zeitschrift der Deutschen Morgenländischen Gesellschaft

The following are standard collectanea abbreviations; they are not underscored:  

CSJC Congshu jicheng
DZ Daozang
GXJBCS Guoxue jiben congshu
SBBY Sibu beiyao
SBCK Sibu congkan
SKQS Sikuquanshu
SSJZS Shisan jing zhushu
T Taishô shinshû daizôkyô

B. Citations in the Notes

At the first mention in the notes, a work must be cited fully. Note that we use "U.P. ", without a space, for "University Press"; we use "p(p). " for "page(s) "; and "j." for "juan."

The following are three examples:

  1. James Lyon, The Chinese Willow(Oxford: Oxford U.P., 1968), pp. 12-14.
  2. Wang Zhongmin 王重民 et al., ed., Dunhuang bianwen ji 敦煌變文集 (Beijing: Renmin wenxue chubanshe, 1957) 2, p.131.
  3. Sui Shusen 隋樹森 ed., Gu shi shijiu shou ji shi 古詩十九首集釋 (Beijing: Zhonghua, 1955).

The following three examples illustrate how "juan" (j.) is used in Chinese editions. In #1, "j." is included because "juan" is given in the alternative, or traditional format, citation. In #2 and 3 there is no indication for the word "juan" --a common way that Asia Major handles such citations when the edition is one of many standard editions of the work that all preserve a common order and numbering of juan.

  1. Cai Bin 蔡彬 (1680-1747), comp., Lin Chenggong wenji林成公文集 (rpt. Taipei: Xuesheng, 1962) j.3, p.6A.
  2. ZZTJ43, p.766. [This is an abbreviated title].
  3. Zhuangzi 莊子 (SBCK edn.) 8, p.2b.

After the first mention the work may be given a short title or acronym. At an acronym's first occurrence, state "hereafter cited as ABC." Short titles are accompanied by the author's surname only, even for Chinese or Japanese authors. Do not use ellipses in short titles. In the main text of articles we seldom use any abbreviations at all. A limited number of them are employed in the notes, and generally restricted to the following:

annot(s). annotator(s)
b. born
ca. circa
c(c). century(ies)
j.s. jinshi
cf. compare; confer
j. juan
comp. (comps.) compiler(s); compiled by
chap(s). chapter(s)
d. died
ed. (eds.) editor(s); edited by
edn(s). edition(s)
esp. especially
et al. et alii
facs. facsimile
fl. floruit
ibid. ibidem
illus. illustration(s)
l(l). line(s)
ms(s). manuscript(s)
n(n). note(s)
orig. original
p(p). page(s)
photorpt. photo-reprint
pref. preface; prefaced
rpt. reprint; reprinted in, by
r. reigned
sect. section
ser. series
s.v. sub verbo
z. zi
trans. translator(s); translated by
U.P. University Press
vol(s). volume(s)

Never use the following terms and abbreviations: 

  • op. cit.
  • supra
  • cf. in the sense of "see"
  • loc. cit.
  • passim
  • infra.
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